If your business maintains records of personal data you are responsible for the safe keeping of this information. There is a wide range of information that can be classed as “personal data” and the regulations affect not only data held on automated systems but also manual filing systems.  

Your use of personal data is limited to what is relevant for a particular process and must be accurate and up to date. Data should not be kept for longer than is necessary and the security of personal data is paramount. GDPR has set a high standard of consent for a business to hold a person’s data and an organisation needs to have clear consent practices.  

These regulations mean it is imperative that you take control of the the data you hold within your business and create clear, robust data handling processes. Initially organisations have been focusing on their various CRM’s and financial systems to check their compliance but actually the biggest quantity of personal data is held elsewhere. The data you need to check is often held in unstructured documents such as correspondance, contracts, emails and MS Office files. This information is not centralised but held on employee desktops and network shares.  Our solution helps you manage this.